According to the property management company, the official record of our 26FEB18 meeting will not be disseminated to members until they are “approved” at the next meeting. Following is my e-mail to the property manager for a solution to this issue:
Jim –
I made two written requests for the meeting minutes from our 26FEB18 meeting and your office informed me that “minutes won’t be available until after they are approved at the next meeting”.
Here are my questions:
1) If meeting minutes are designed to inform those homeowners in attendance – and not in attendance – at a meeting of what business took place, shouldn’t they be “approved” and disseminated in a timely fashion? Maybe within fourteen days of the meeting if there aren’t any revisions or changes?
2) Let’s take the 26FEB18 meeting where the Board agreed to get proposals for the landscaping improvement project. If those meeting minutes are not “approved” until the next meeting (and there currently is not one scheduled), then the landscaping project has not been officially “approved”. And if the landscaping project was not “approved”, then how/why was it completed?
3) If the 26FEB18 meeting minutes were “approved” by the Board via e-mail, which I’m assuming they were otherwise the landscaping project should not have been completed, then my request for the “approved” meeting minutes should be honored.
Waiting for “approved” minutes from one meeting to the next doesn’t make any sense, because the Association can’t act on the business issues they voted on.
So it seems to me the Board is acting on those items discussed at the prior meeting, and if so, the official record of the meeting needs to be made available to the homeowners.
Please let me know how I can receive the minutes of the 26FEB18 meeting, and going forward, how/when the official records of future meetings will be made available to homeowners.
This is a personal blog. All opinions expressed here are my own and not those of anyone else.